Free Tool
Tool Stack Cost Calculator
Add up what you actually spend on agency tools. See how it compares to an all-in-one PSA that replaces the stack.
Your tools
10 users
Harvest$12
Toggl Track$10
Asana$25
Monday.com$19
Basecamp$15
QuickBooks Online$30
FreshBooks$22
Xero$15
HubSpot CRM$45
Salesforce$75
Pipedrive$24
Slack$9
Notion$10
Resource Guru$8
The math
Current Stack Cost
$14,520/yr
5 tools across 5 categories = $121/user/mo
Monthly Per User
$121
5 subscriptions
Monthly Total
$1,210
10 users
Vantage (All-in-One)
$5,880/yr
$49/user/mo — time tracking, projects, invoicing, CRM, and resource planning in one
Annual Savings with Vantage
$8,640/yr
60% less — plus you eliminate context-switching between 5 different tools
Current tool stack$1,210/mo
Vantage (all-in-one)$490/mo
What this calculator doesn't include
- Time spent switching between apps (avg 4 hrs/employee/week according to HBR)
- Cost of maintaining integrations between tools (Zapier, custom API work)
- Data inconsistencies from manual copy-paste between systems
- Onboarding time for new hires learning 5+ different tools
- Risk of data loss when one provider changes their API or pricing
Replace the stack
Time tracking, projects, invoicing, CRM, and resource planning. One login. One bill.