Vantage vs Spreadsheets
Spreadsheets are where agency profitability goes to die. See how much you're really losing.
Unbilled Time Disappears
When time tracking is manual and disconnected from invoicing, work gets forgotten. Most agencies discover 10-20% of billable work never makes it to an invoice.
Hours Wasted on Admin
Updating spreadsheets, reconciling data, fixing formulas, chasing down information. Every week.
Data is Always Stale
By the time you update the spreadsheet, the information is already outdated.
No Financial Visibility
Which clients are profitable? What's your utilization? You don't know until the accountant tells you.
"Final_v3_FINAL.xlsx"
Someone overwrites the master. Conflicting versions. Hours of work lost. Sound familiar?
Spreadsheets seem free but cost agencies thousands per month in lost revenue and wasted time. Most agencies lose 10-20% of billable work to poor tracking, and spend 5-10 hours weekly on spreadsheet admin. A 10-person agency at $150/hr loses around $12,600/month. Vantage costs $440/month and pays for itself in the first week.
What are spreadsheets really costing you?
Enter your numbers to see the true cost
Vantage vs Spreadsheets: Feature Comparison
Side-by-side capabilities
| Feature | Vantage | Spreadsheets |
|---|---|---|
| Real-time Data | Automatic | Manual updates |
| Time to Invoice | 1 click | Hours of reconciliation |
| Formula Errors | Impossible | Inevitable |
| Version Control | Built-in | "Final_v3_FINAL.xlsx" |
| Multi-user Editing | Real-time | Conflicts |
| Audit Trail | Complete | None |
| Financial Dashboards | Real-time | Build your own |
| Client Portal | Coming Q1 2026 | Not possible |
| Email Integration | Email-to-ticket | Not possible |
| Scales with Team | Seamlessly | Falls apart |
| Upfront Cost | $49/user/mo | Free* |
What agencies say after switching
Real feedback from agencies who ditched spreadsheets
"We discovered $40K in unbilled time that had slipped through the cracks in our spreadsheets."
"We were spending 5+ hours a week just updating spreadsheets. Now that data updates itself."
"Version control was a nightmare. Someone would overwrite the master and we'd lose hours of work."
"By the time we updated the spreadsheet, the data was already stale. We were always behind."
"I used to dread the end-of-month invoicing scramble. Now it takes 10 minutes instead of 10 hours."
"We had no idea which clients were profitable until we switched. Turns out, two of our biggest were underwater."
"But our spreadsheets work fine..."
"We've always done it this way"
That's exactly why you're leaving money on the table. The agencies that grow are the ones that upgrade their operations. Your competitors aren't using spreadsheets.
With Vantage
You'll wonder how you ever managed without it. Real-time visibility, one-click invoicing, and hours of your week back.
"It's too expensive"
Is it? A 10-person agency loses around $12,600/month in unbilled time and admin overhead. Vantage costs $440/month. That's a 28x return.
With Vantage
Most agencies recoup the subscription in the first month from time they would have forgotten to bill. After that, it's pure profit.
"My team won't learn new software"
If they can use a spreadsheet, they can use Vantage. It's simpler, actually: no formulas to maintain, no manual updates, no hunting for files.
With Vantage
Most team members prefer it within a day. Time tracking is faster, information is easier to find, and no one has to update the dreaded spreadsheet.
Frequently Asked Questions
Ready to stop losing money?
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